Job Cost Administrator
  
MAIN PURPOSE OF THE ROLE:  
Reporting to the Project Accountant, the successful individual will be responsible for performing daily administrative and job cost transactional tasks in a high-volume environment.  Additionally, the incumbent will meet professional obligations through efficient work habits, meeting deadlines, honoring schedules, coordinating resources and meetings in an effective and timely manner, and demonstrate respect to others.

KEY RESPONSIBILITIES

Responsibility Area #1 – Job Cost Duties % of Time: 80%
• Time review – organize and track labour timesheets and Daily Production Reports by employees
• Create Employee Change Forms for employee related transfers, promotions, layoffs, etc.
• Create Purchase Orders and enter Purchase Order Receipts
• Complete employee expense claim forms and enter into ERP system
• Create customer invoices and, if needed, enter into client invoicing portals
• Vendor and subcontractor setup
• Job setup and job closeout as needed
• Review job margins and variance analysis (actuals vs forecast, etc.)
• Ensure financial records are maintained in compliance with accepted policies and procedures
• Ensure all financial reporting deadlines are met

Responsibility Area #2 – Support
% of Time:
20%
• Provide information and support to the division’s Operations Managers
• Assist the Project Accountant and Finance leadership as required
• Support AR and AP functions as needed
• Support the Travel Coordinator 
• Assist with month-end procedures
• Assist with quarterly and year end audits 
• Other related duties as required

May be required to perform other duties as assigned not otherwise captured in this position description.
 

KNOWLEDGE, SKILLS AND ABILITIES:
  • Exceptional accuracy and attention to detail
    •  Exceptional customer service focus, with excellent communication skills for dealing with a wide range of individuals
    •  The ability to maintain a high level of confidentiality
    •  Excellent organizational, follow-through and workload planning skills.
    •  Must be able to manage multiple priorities while adhering to processes and deadlines
    •  Independent and self-motivated, with the ability to take the initiative in liaising with other departments and/or external resources
    •  Analytical and problem-solving skills
    •  Works independently, yet strong team player
    		•

    REQUIREMENTS
  • • 1+ years of job cost or high-volume administrative would be considered an asset.
    • Previous experience in a construction job cost environment is preferred.
    • Knowledge of Accpac (Sage 300) or another ERP would be considered an asset.
     
    		•
  • Annual Salary: $52,000
  • Eligible for discretionary performance bonus
  • An industry-leading comprehensive benefits program, including extended health and dental
  • Employer Contributions to RRSP, as well as Employee Employer Matching
  • Health and Wellness Spending Accounts, where unused amounts carry over before being deposited in RRSP.
  • Employee Assistance Program
  • The opportunity to work with a great team where Safety is an integral part of our culture

    • We would like to thank all applicants for their interest but only those selected for an interview will be contacted.

    Universal Rail Systems is an Equal Opportunity Employer